Prasla Hospitality Inc. Employer Branding and Recruitment Privacy Policy

At Prasla Hospitality Inc., we manage our employer brand and recruitment process through our website, jobs page, LinkedIn postings, and other third-party job platforms when applicable.

In this Privacy Policy, we explain how we may process your personal data in the following cases:

• You are visiting our website; you are a Visitor.
• You connect with us via our jobs page to create a profile or receive information about current or future vacancies; you are a Potential Candidate.
• You are applying for a position with our company through our jobs page, LinkedIn page, or a third-party service; you are an Applicant.
• We collect information about you from other parties, sites, and services because we believe your profile may be of interest for current or future vacancies; you are a Sourced Candidate.
• We receive information about you from our employees or partners because they believe your profile may be of interest for current or future vacancies; you are a Referred Candidate.
• We receive information about you from a Candidate who lists you as a reference; you are a Referent.

This Privacy Policy also describes your rights when we process your personal data and how you can exercise those rights.

When we use the term Candidate in this Privacy Policy, we are referring to each of the Potential Candidates, Applicants, Sourced Candidates, and Referred Candidates, unless otherwise stated.

1. Regarding the processing of personal data

Personal data refers to information that can reasonably identify, relate to, describe, or be associated with an individual. Examples may include name, email address, telephone number, employment history, resume information, LinkedIn profile information, references, and application materials.

United States privacy laws and regulations, including applicable federal and state privacy, consumer protection, employment, and data security laws, may govern how businesses process personal data. The specific rights available to you may depend on where you live and the type of data involved.

When we process personal data for recruitment or website-related purposes, Prasla Hospitality Inc. determines the purposes for which the data may be used and how that processing may occur. We may also use service providers that process information on our behalf and according to our instructions.

2. What personal data do we process?

All people

• Basic technical logs: We do not intentionally collect broad device information from visitors for recruitment profiling. We may collect limited technical information necessary to operate, protect, troubleshoot, and secure the website, such as basic log data, browser type, error logs, traffic source, or general usage activity.
• Technical and statistical data: We may collect limited information regarding your use of the website, such as pages visited, form interactions, and site activity.
• Communication data: We may collect and store communications with us, including information you provide during these exchanges.
• Contact details: Such as your name, email address, phone number, and information you voluntarily submit.

Candidates

• Recruitment information: Interview notes, assessments, availability, salary expectations, experience, and role preferences.
• Application information: CV, resume, cover letter, work examples, references, letters of recommendation, education, and work history.
• Public profile information: Information from professional public sources such as LinkedIn or an employer website.
• Reference information: Information we may receive from employees, partners, or people you list as references.

3. Where does your personal data come from?

All people

From the jobs page on this website. If you visit or use the jobs page on this website, we may collect limited technical and statistical data related to how the page is used.

Directly from you. Most of the information we process about you comes directly from you, for example, when you apply for a job with us or when you connect with us. You always have the choice not to provide certain information. However, some personal data may be necessary for us to process your application or provide the information you request.

References

From the person for whom you are a referee. If a candidate lists you as a referee, we may collect your contact information from the candidate so that we can contact you.

Candidates

From public sources. We may collect personal data about you from public professional sources, such as LinkedIn or an employer website.

From our referrers. We may receive information about you from our employees or partners if they believe your profile is of interest for current or future vacancies.

From your referees. If you provide referees, we may collect information about you from them.

Data generated during recruitment. Information about your application and profile may be created by us or in collaboration with you during the recruitment process.

4. For what reasons do we process your personal data?

• To protect and uphold our rights, interests, and those of others, including in connection with legal claims or compliance obligations.
• To share information with recipients described in Section 5 when necessary for recruitment, website operations, legal compliance, or business operations.
• To collect limited information about website use through cookies and similar technologies, as described in our Cookie Policy.
• To maintain, develop, test, and secure the website and jobs page.
• To analyze the use and performance of the jobs page and improve operational performance.
• To provide updates on job vacancies when you request or consent to receive them.
• To evaluate profiles and applications, contact you about your application, and manage the recruitment process.
• To identify and evaluate professional profiles that may be relevant to current or future vacancies.
• To contact references and evaluate information provided by references.

5. With whom do we share your personal data?

Our service providers. We might share your personal data with service providers that support our website, recruitment process, form submissions, hosting, analytics, storage, communication, or related business functions.

Companies within our group or affiliated businesses. We might share your personal data with affiliated businesses when they assist with recruitment, operations, or related services.

Cookie and technology providers. If you consent to optional cookies or similar technologies, related providers might process data in accordance with their own terms and privacy policies.

Authorities and public bodies. We might share personal data if required by law, legal process, subpoena, court order, or government request.

Parties involved in legal matters. If necessary to protect or defend our rights, we might share personal data with advisors, authorities, insurers, or parties involved in potential or ongoing legal proceedings.

Business transactions. In connection with a merger, sale, financing, restructuring, or acquisition, we might share personal data with relevant parties involved in the process.

6. On what basis do we process your personal data?

We may process personal data based on one or more appropriate business or legal grounds, including your consent, our legitimate business interests, the need to evaluate or respond to your application, compliance with law, protection of rights, or preparation for a potential employment relationship.

7. When do we transfer your personal data?

We generally intend to process personal data using systems and providers appropriate for our business operations. Some providers or systems may process information in the United States or other locations. When information is transferred or processed outside your location, we may use reasonable safeguards designed to protect personal data in accordance with applicable law.

8. How long do we keep your personal data?

We may retain personal data for as long as reasonably necessary for recruitment, legal compliance, recordkeeping, security, dispute resolution, business operations, or to consider you for future opportunities, unless a longer or shorter period is required by law.

If you are recruited, information necessary for employment may be retained according to employee recordkeeping requirements and internal policies.

Reference information may be retained for as long as it is relevant to the candidate relationship or recruitment record.

9. What are your rights, and how can you exercise them?

Depending on where you live and the laws that apply, you may have rights to request access to personal data, correction, deletion, restriction, portability, withdrawal of consent, or information about how data is used. Some rights may only apply in certain circumstances.

You may exercise available rights by visiting the Data and Confidentiality page, submitting a data request, submitting a deletion request, or contacting us through the Let’s Talk page.

We may need to verify your identity before responding to a request. We may also retain certain information when permitted or required by law.

10. Where can you send comments or questions?

If you have questions about this Privacy Policy or how we process personal data, please contact us through the Let’s Talk page or use the request tools on the Data and Confidentiality page.

11. Updates to this Privacy Policy

We may update this Privacy Policy as needed to reflect changes in our practices, business operations, or applicable law. The update date at the top of this page shows when this Privacy Policy was last revised.